Vacancy - Programme Clerk at UNESCO Jakarta Office [Due: 20 May '08]

From: [INCL English] [incl.contact@gmail.com]

UNESCO Jakarta Office - Programme Clerk

Unit: Coastal Regions and Small Islands
Job Title: Programme Clerk
Level: L5
Duty Station: Jakarta (Open for Indonesian citizen only)
Starting Date: Immediately
Duration of Contract: 2 years with 1 year probationary period
Closing Date of Applications: 20 May 2008

Description of Responsibilities :

Under the supervision of the Programme Specialist responsible for the Unit, and the authority of the Director of UNESCO Jakarta Office, in close cooperation with the Programme Specialists and staff of the other units of the Office the incumbent shall:

1. Assist in collecting and maintaining information on CSI programme activities implemented in the region by reviewing reports and through first hand sources; analyse information on subject-matters relevant to the organization and on external assistance provided to the countries in the field of CSI and suggest options for further development of CSI programme activities especially in Indonesia.
2. Assist in monitoring the implementation of CSI and IOC decentralized programme/project activities by reviewing the related records, including control work-plans, progress reports, project inputs, budgets and financial expenditures and take the appropriate action.
3. Draft and administer contracts for the execution of the CSI and IOC decentralized programme/projects activities and arrange for the payment and/or the liquidation of related obligations
4. Prepare initial status and progress reports by providing information, preparing statistics and drafting selected sections. Prepare background materials for use in discussions and briefing sessions
5. Arrange the administrative and logistics inputs required for the organization of conferences and meetings by assessing proposed venue, budget, list of participants, agenda. Coordinate the arrangements with all parties and assist in the writing of speeches, press briefs and dissemination of information.
6. Perform other official duties as may be required by the immediate Supervisor and the Director of the Office.

Competencies:

1. Knowledge of the UN systems, administrative policies and practices is an advantage
2. Strong communication skills (spoken and written)
3. Proficiency in various MS Office applications (Excel, Word) and other IT applications
4. Team worker/builder, proven record in working collaboratively with colleagues to achieve organizational goals and ensure timely delivery of results.
5. Ability to work with minimum supervision, with efficiency, competence, integrity and in harmony with people of different national backgrounds
6. Strong analytical skills and ability to analyze complex issues.
7. Ability to identify priority activities and assignments and make necessary adjustments as required
8. Ability to work productively under heavy pressure while maintaining accuracy and paying attention to detail.
9. Ability to work beyond normal working hours necessary.

Qualifications:

Educations: First level University Degree (BA) is preferred in environmental management or other relevant discipline.

Work Experience: At least 5 years progressively experience in environmental management and programme coordination preferably in other UN agencies or international organization. Good knowldege of various computer softwares (Microsoft Office, Word, Spreadsheet, Database, Powerpoint)

Languages : Must have fluency in spoken and written English and ability to draft documents and express views in a clear and concise manner. Working knowledge of French an asset.

Other Skills: Knowledge of UN systems and procedures as they relate to Staff Regulations and Rules, personnel and administrative policies and procedures as well as financial rules and procedures.

Contact Details:

Most recent Curriculum Vitae accompanied by an application letter should be sent to:

The Administration Officer
UNESCO House
Jl. Galuh (II) No. 5
Jakarta 12110
Indonesia
Fax: (62-21) 7279 6489
Email: jakarta@unesco.org

UNESCO shall only respond to short-listed candidates.

Laurel Heydir

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